Reviewing school roles and permissions before launch

A permission review starts with real work, not job titles alone. List the processes each team performs, the information it needs to view, and the actions it may approve. Map every action to a defined role and avoid shared accounts that make ownership difficult to establish.

Build a responsibility matrix

Create a row for each core process, such as admissions, class placement, fee collection, and result publication. Put roles in columns and mark who may view, edit, or approve. Include exceptional cases because broad permissions often exist only to cover an undocumented exception.

Test real accounts

Run short scenarios with a representative account for every role. Confirm that users see only what they need, blocked actions explain the restriction, and sensitive changes remain traceable. Repeat the review when responsibilities change or a new module is introduced.